You can pay vendors either by uploading a file that contains multiple transfers or by adding each payment manually in a batch. Both methods follow the same approval flow after you create the payments.
Option 1: Bulk payment (file upload)
Option 1: Bulk payment (file upload)
1. Go to Payment upload
Select Payments, then Payment upload.
2. Download the template
Select International Upload File and save it.
3. Prepare the file
Add a line for each vendor and complete the required columns.
4. Upload the file
In Account, choose the account to debit.
In File format, select International Upload File.
Select Browse, choose the file, and select Upload.
A banner confirms the file is queued.
5. Check the upload status
Still in Payment upload, select Status.
Find your file and confirm Status shows Complete.
If you see Failed, open the row, review the messages, fix the file, and upload again.
Select the file’s Batch reference to open the new batch.
6. Review and submit for approval
Review the Payment batch summary and each payment line.
Select Submit, choose the approver(s), and select Notify.
The batch moves to Booked status and will not be executed until approved.
Option 2: Individual payment lines (manual entry)
Option 2: Individual payment lines (manual entry)
Go to Payment batch
Select Payments, then Payment batch.
The Default account is pre-selected, change it in Account if needed.
Enter batch details
Account – Select the account to be debited
Diarized date – Set the date for execution, or leave blank to pay today
Your reference – Add an internal label for reporting
Add a payment
Direction code – Select Buy or Sell
Buy currency – Enter the amount to be received
Sell currency – Enter the currency to be debited from your account
If different from the buy currency, MarTrust will display a live FX rate
Beneficiary – Select an existing payee or click Create to add one
Delivery method – Choose how funds travel
Charges – Choose who pays the transfer fees: OUR, BEN, or SHA
(Optional) Click Details to enter:
• Reference (consider including as it helps ensure payments are processed according to SLAs. If you’re unsure what to enter, contact [email protected].)
• Reason for payment (consider including as it helps ensure payments are processed according to SLAs. If you’re unsure what to enter, contact [email protected].)
• Payment code
• Your reference (internal)
• Remittance advice (if email is available)
Select Add payment to include the line in your batch. Repeat this step for each crew member.
Submit for approval
Review the Payment batch summary, select Submit, pick the approver(s), and select Notify.
The batch changes to Booked status and waits for approval.